Incoming quality
Fabric, trims, shade and lot inspection
QUALITY SYSTEM
ILLUSTRATIVE PROTOTYPE PHOTO · REPLACE WITH VERIFIED LAVYSEN MEDIADEFINED STANDARDS. CONTROLLED RELEASE.
Define the reference, check the product, record the evidence, correct deviations and authorize release against the agreed specification.
DEFINE
QA defines the standard and prevention process. QC checks the product against the current approved reference.
One controlled production reference
- Customer Tech Pack
- Style, artwork and construction requirements
- Approved PPS
- Signed pre-production approval
- Golden Sample
- Retained physical reference for agreed comparison
- Measurement Spec
- POM, method, target and tolerance
- BOM
- Approved fabric, trims and packing components
- Version Control
- Revision, approver, approval date and change history
CHECK
Inspection scope and frequency are agreed for the product, material and production stage.
First piece
Initial construction against approved PPS
Inline QC
In-process stitch and appearance checks
Measurement & fit
Defined POM method and tolerance
Functional testing
Agreed stretch, recovery and durability methods
Final inspection
Sampling, packing and release decision
Evidence required: incoming sheet, first-piece approval, line checklist, POM record, scoped test report and final inspection. Images are illustrative until matched to verified records.
Defect grading within the agreed inspection plan
Critical
Safety or applicable compliance risk
Major
Function, fit or saleability issue
Minor
Limited appearance deviation
RECORD
A finding should identify the affected order, material and production location.
- PO / Style / Lot
- Order identity and affected quantity
- Line
- Production line and inspection stage
- Fabric Batch
- Fabric Code, color and Dye Lot
- Trims Batch
- Approved component and supplier batch
- QC records
- Date, inspector, sample size, findings and disposition
- Approval trail
- Approved Version, PPS and linked test reports
CORRECT
Contain the affected goods, establish the cause and verify the correction before release.
- Defect Found
Record the deviation against the agreed standard
- Isolate
Hold and identify the affected goods
- Assess
Determine scope, severity and disposition
- Root Cause
Review material, method, equipment and handling
- Correct
Apply approved rework or corrective action
- Re-inspect
Check corrected goods and record the result
- Update SOP / CAPA
Carry preventive action into the controlled process
Corrective-action evidence
Reserve the defect photograph, hold tag, root-cause review, rework record and re-inspection result for the same PO and lot. No actual CAPA record has been supplied for publication.
RELEASE
Shipment follows the agreed acceptance plan and an authorized release decision.
- Final Inspection
- Review workmanship, measurement, assortment, labels and packing
- AQL
- AQL 2.5 planning reference; level and defect limits agreed by order
- Customer Inspection
- Access, timing and scope arranged with the buyer
- Third-party Inspection
- Independent inspection under the agreed sampling plan
- Release Authority
- Named approver and hold / release status recorded before dispatch
- Repeat Order
- Carry approved PPS, Fabric Code, QC history and CAPA into a fresh lot review
Supporting quality and certificate records · pending verification
Source of standards: Use the customer's Tech Pack, approved PPS, golden sample, measurement specification and BOM. QC must work from the latest approved revision.
Incoming quality: Inspect Fabric Code, shade, width, GSM, defects and dye lot; inspect elastics, threads, zippers, pads, labels, logos, hangtags and packaging. Hold or reject nonconforming lots and record the disposition.
Cutting and first article: Confirm fabric relaxation, spreading direction, marker and pattern version, cut-part ID and the first article against PPS, POM, logo and packing requirements.
Inline QC: At an agreed production stage, sample seams, skipped stitches, waviness, measurements, logo and symmetry. Define line frequency, reaction, owner and record; stop, rework, adjust and reinspect where needed.
Garment workmanship: Use a visual defect standard for skipped or broken stitches, loose threads, holes, stains, seam waviness, twisting and asymmetry. Inspect high-stretch gusset, waistband, side-seam and strap zones.
Measurements and fit: Measure every defined POM against its own tolerance using a consistent flat or stretched method. Sample multiple sizes; passing dimensions does not replace movement and fit review.
Fabric and functional testing: Specify GSM, shrinkage, colorfastness, pilling, stretch, recovery, conditional opacity, wash and logo durability. The test sample, method, color, GSM and extension must be recorded; third-party testing is available by agreement.
Final inspection: After sufficient bulk completion and packing, check quantity, size, color, workmanship, POM, logo, labels, barcode, assortment and carton marks. Use AQL 2.5 or the buyer's agreed sampling plan; hold, rework, replace or reinspect a rejected lot.
Defect grading: Classify Critical safety or compliance faults, Major function or saleability faults and Minor appearance deviations. Keep an approved photo library for accept / reject decisions.
Traceability and records: Link PO, lot, line, date, fabric and trim batches. Retain incoming, inline, measurement, final and test records against the latest approved PPS and version.
Nonconformance and CAPA: Record and isolate the issue, assess root cause across people, machinery, materials, method and environment, then correct, reinspect and update SOP, checklist or training.
Third-party and buyer participation: Allow agreed buyer QC or third-party on-site or video inspection. Share packing list, size breakdown, standard and PPS reference before inspection; define failed-inspection responsibility and reinspection.
Quality team and authority: Verify QA Manager, inline QC, final QC and lab roles. Define stop-line and stop-shipment authority, training and KPI such as first-pass yield, defect and rework rates before publishing actual values.
Repeat orders and scale: Carry forward the approved Fabric Code, pattern, PPS, BOM, QC standard and prior CAPA. Reconfirm new dye lots and increase inspection resources when output scales.
Certification file: Show OEKO-TEX, BSCI, GRS, SEDEX, WRAP or ISO only if an actual file states number, holder, validity and whether it covers factory, fabric or product. Do not claim blanket US compliance.
REQUEST THE STANDARD BEHIND THE CHECK.
Share the product and inspection scope to review the applicable QC reference.